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  3. ST 025.24 – Procurement Assitant (UG) – OIM Santo Domingo

ST 025.24 – Procurement Assitant (UG) – OIM Santo Domingo

(Empleo)

Estatus:

Convocatoria ya cerrada

Fecha de apertura:

22 May 2024 | 08:00 AM

Fecha de cierre:

29 May 2024 | 05:00 PM

Remuneración:

Menos de 70mil pesos

Duración:

Tiempo determinado

Términos de referencia:

Descargar TDRs

Dirección:

César Nicolás Penson 102-A, La Esperilla, Santo Domingo, República Dominicana

Teléfono:
+1 809-688-8174

Organización: Organización Internacional para las Migraciones – OIM – Organismo de las Naciones Unidas para las Migraciones

Derechos humanos y población

Etiquetas: , ,

INSTITUCIÓN:  Organización Internacional para las Migraciones (OIM), ONU Migración

Título: Procurement Assitant

Lugar de destino: Santo Domingo, República Dominicana

Departamento: Administrativo

Contrato / Nivel: SST Ungraded

Duración: 3 meses (con posibilidad de extensión luego de aprobar el periodo de prueba) 

Supervisión directa: Oficial de Gestión de Recursos (RMO)

*IMPORTANTE:

1. Enviar hoja de vida en formato OIM y una carta de motivación (una página) explicando su interés en el puesto.

Solo se considerarán los CVs recibidas en el formato “hoja de vidas OIM” adjunto en: (http://bit.ly/Hoja-de-Vida-OIM). Deben convertir la hoja de vida a PDF para  adjuntar el documento.

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Chief of Mission and the direct supervision of
the Resources Management Officer, the successful candidate is responsible and
accountable for handling the procurement and logistics activities of IOM Dominican Republica Country Office.

III. RESPONSIBILITIES AND ACCOUNTABILITIES
1.Make quotations for purchases of materials, supplies, spare parts, furniture and equipment, in accordance with the specifications and characteristics provided by the applicant and duly authorized, adjusting to the budget and complying with the procedure defined by the IOM and the respective donor.

2.Execute procurement processes for small purchases ensuring full compliance with the rules established in the Procurement Manual.

3.Read and process e-mail correspondence regarding issues related to the Procurement Unit.

4.Send via email or e-mail the authorized purchase orders to suppliers and confirm their receipt.

5.Attention to suppliers for issues inherent to negotiations, overdue portfolios, blocking of shipments due to non-payment, etc.

6.Provide the person responsible for inventory all the necessary information for the inclusion of the purchased good within the inventory system of the Organization.

7.Follow up on the status of the purchase order/contract, and verification of the delivery of the requested orders.

8.Qualify suppliers according to quality, timeliness and price parameters defined by the Organization.

9.Support in the selection of the three best suppliers according to the purchase to be made and prepare a comparative table indicating the respective recommendations on the best proposal.

10.Regularly update the database of suppliers, prices per supplier for the various materials and equipment purchased by the Organization.

11.Maintain and update the processes in the PRISM system of the Logistics Module.

12.Strictly comply with IOM procedures, regulations and standards of conduct.

13.Support the Area Coordinators in the administration, management and results in the execution of acquisitions made for the development of activities and projects.

14.Provide effective support in any eventuality that requires a variant in the elaboration of the requirements and if this is the case, immediately coordinate the most optimal solution that does not affect the normal fulfillment of the goals set.

15.Collect and consolidate the information and documentation of the procurement processes and their respective transactions.

16.Provide occasional support to drivers when approved by their supervisor.

17.All those functions that according to their capabilities are entrusted to them by the supervisor, RMO and the COM.

IV. REQUIRED QUALIFICATIONS AND EXPERIENCE EDUCATION
– Professional in Business Administration or Accounting.
– Knowledge in SAP – Logistics Module is preferred.
– Knowledge in procurement of goods and services is valued.

EXPERIENCE
a. Minimum one (1) year of experience in administrative processes.
b. Experience and knowledge in emergency process assistance for immediate procurement.

V. LANGUAGES Required 
Spanish and English

VI. COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

– Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

– Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

– Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

– Challenges prejudice, biases and intolerance in the workplace.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

– Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules. – Delivers on commitments; manages the organization’s resources reliably and sustainably.

– Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

– Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

– Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

– Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

– Seeks to raise professional standards in self and others through daily work and activities. – Adapts quickly to change and is decisive and versatile in face of uncertainty.

– Shows self-control and persistence when faced with difficult problems,and remains calm in stressful situations.

– Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core Competencies– behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

– Establishes strong relationships with colleagues and partners; relates well to people at all levels.

– Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

– Willingly puts in extra effort without being asked and adopts a «hands-on» approach whenever necessary to achieve team objectives.

– Coordinates own work with that of the team to meet agreed priorities and deadlines.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

– Produces quality results and provides quality services to clients. – Meets goals and timelines for delivery of products or services.

– Manages time and resources efficiently, monitoring progress and making adjustments as necessary.

– Shows understanding of own role and responsibilities in relation to expected results.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

– Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.

– Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

– Puts new learning into practice and draws on diverse sources of ideas and inspiration.

– Contributes to the identification of improvements to work processes and assists in implementing them.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

– Accepts personal responsibility for quality and timeliness of work.

– Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.

– Operates in compliance with organizational regulations and rules.

– Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

– Presents information using language and sequence of ideas that is easy for recipients to understand.

– Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.

– Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

– Listens carefully and genuinely to the views and positions of others; acts on received information.

See terms of reference for more details of the call for proposals.

Detalles

Departamento(s):

Administración

Área temática de la vacante:

Derechos humanos y población

Oferta

Horario:

Completo

Días laborales:

Lunes a Viernes

Tanda:

Completa

Alojamiento:

No ofrecido

Accessibilidad física:

No aplica

Vacante de cuota protegida:

No

Requerimientos

Edad:

De 18 a 25 años

De 26 a 35 años

De 36 a 49 años

Más de 50 años

Nacionalidad:

Dominicana

Extranjera con Permiso de Residencia

Nivel educativo:

Universitario

Experiencia profesional:

Administrativa

Habilidades informáticas:

Avanzadas

Idiomas requeridos:

Español

Inglés

Idiomas valorados:

Español

Inglés

Licencia de conducir:

No aplica

Seguro medico propio:

No aplica

Papel de buena conducta:

Requerido

Ubicación

Región:

Ozama (Santo Domingo)

Provincia:

Distrito Nacional

Dirección:

César Nicolás Penson 102-A, La Esperilla, Santo Domingo, República Dominicana

Municipio:

Distrito Nacional

Zona Especial:

No aplica

Datos de contacto

Nombre:

Unidad de Recursos Humanos

Cargo:

Punto Focal de HR

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